INTRODUCTON of Bultel International (Vietnam) Co., Ltd
Bultel International (Vietnam) Co., Ltd., founded in December 1992 with full investment from Bultel Bekleidungswerke GmbH, specializes in producing high-quality trousers and jackets As a key manufacturing facility within the Bultel International Fashion Group based in Germany, the company is committed to excellence in fashion manufacturing.
Since 1964, Bultel Group has been a prominent European manufacturer of high-quality men's fashion, with production facilities in Vietnam, the Philippines, Morocco, China, and Cambodia Established progressively from 1976 onwards, all factories adhere to a consistent production system developed by KSA (Kurt Salmon Associates) from Germany, ensuring quality through the oversight of German technicians.
Our company has invested $4.2 million in advanced machinery and equipment for production in Vietnam, aiming to establish an optimal production environment that ensures high-quality standards and timely delivery We are confident that our setup will meet customer demands, satisfy their needs, and instill confidence in placing orders with us.
The company specializes in producing men's fashion apparel, including jackets, vests, blazers, jeans, and trousers, with all merchandise exported to Europe The following brands are manufactured:
BUEVIE CO., LTD is committed to enhancing its processes to ensure the highest quality products and timely delivery for all valued customers, thereby maximizing efficiency and reliability in service.
To share the same vision, voice and process in one team.
To become the supplier of choice for global fashion brands
Address: Dong Khoi Street, Tan Hiep Ward, Bien Hoa City, Dong Nai Province, VN
Distance: From Tan Son Nhat airport to Factory is 30 kms, and it takes around 1 hour by car
Jacket, Vest, Fashion wash for denim, washed blazer Special product: Wrinkle free items
Production building with an area of 5,800 m2
BSCI certificate, GORE- TEX certificate
Buevie Co., Ltd is committed to social responsibility, emphasizing the value of individual contributions and the irreplaceable nature of human experience and dedication The company strictly adheres to its corporate social responsibility initiatives, focusing on local contributions, safety, and business ethics.
Department of Labor and Employment certificates of compliance: General Labor Standards
Occupational Health & Safety Standards Child
Experienced in the logistics and management of a diverse supply base
CHINA Juntex Textile co.,ltd Freudenberg & Vilene International Ltd.
VIETNAM Tran Hiep Thanh textile corporation Mirae
Jeans/Shorts Trousers/Cargo Pants
Enzyme wash Dipping for water repellent CAPACITY:
(varies with different styles & categories)
The company has invested fully in machinery and equipment to produce goods in a closed process from importing raw materials to laundry and packaging finished products.
In 2016, the establishment of the Development Center marked a significant turning point for the company and Bultel Group, enabling the research and development of high-quality, fashionable products that cater to growing customer demands Transitioning from a CMT manufacturing model to a direct customer engagement approach (FOB) reflects the company's alignment with Vietnam's international economic integration and development trends.
THE JOB
After 12 years as a technician at Bultel International Co Ltd, I realized I lacked essential skills, particularly in English communication My previous role limited my practice opportunities, as I primarily interacted with supervisors and sewing line workers However, in August 2020, I transitioned to the Development Center as a purchaser in the purchasing department, which presented a new and challenging environment This role has allowed me to apply my business English skills through handling commercial contracts, purchase orders, invoices, and email correspondence with raw material suppliers and foreign partners The knowledge I gained in school, combined with the guidance from my team leader, has significantly eased my adaptation to this new position After four months, I consider this experience an invaluable internship aligned with my studies at the College of Statistics II.
1.2.2 Responsibilities and Description of the job
This part includes all the responsibilities and detailed description of the job I have to do in this new job as a purchaser:
1 Receive and follow up material orders from my holding company (BHB) for all local suppliers (ex.:Tran Hiep Thanh co., ltd (lining)/ YKK co., ltd (zipper)/ MMS co., ltd (wrap button thread)/ New One (interlining)/ Maxbond co., ltd (shoulder pad)/ Mirae co., ltd ( Fiber Filling )…), and make sure Vietnamese suppliers deliver the goods on time to our company with correct quantity
2 Make the sale contract for 3 parties: Bultel services HK co., ltd (BSL-buyer) / Supplier/ Bultel International VN co., Ltd and Dugarco co., ltd (consignees)
3 Make and send PO to local suppliers and suppliers overseas such as Mirae to order wrap button thread/ fiber filling/ button/ interlining after receiving purchase order from the holding company (for CMT orders).
For FOB orders, I will send purchase orders to both local and overseas suppliers, establish sales contracts with them, and closely monitor all materials to ensure timely delivery of the correct quantities to our company.
4 Make the delivery note for the company brand such as CCMC co., ltd (Philippines), Dugarco co., ltd and our company when the goods come to their warehouse ( they need delivery note to know which PO will be used which kind fabric or thread and BSL need them also when they settle payment )
5 Order poly bag / carton / tissue paper / Silica gel for CMT order and FOB order (include CMT order produce at subcontractor).
6 Arrange and submit new lap-dip with THT co., ( lining) or new carton / carton color until they are approved by our holding company ( BHB’s request) or BSL.
7 Contact with Vietnamese suppliers when their products have problem
8 Follow shading color issue on main fabric and arrange painting cost
9 Follow and arrange azo test
10 Arrange payment for testing supplier / packing trim supplier.
11 Receive and check the invoice from THT / Ascolite / New one…then send to BSL (include delivery noted) to arrange settle payment
12 Sourcing (find new suppliers) and buy material (zipper, fabric…) at local market for the proto sample base on BHB’s request.
The job demands significant attention and focus, prompting me to diligently learn and excel in my responsibilities Despite the initial pressure and the necessity of working overtime, I find the role engaging and have gained valuable experiences while connecting with many individuals This position allows me to apply my academic knowledge and enhance my English skills I am passionate about this job and am committed to improving my performance in the future.
Objectives of the report
This report aims to investigate the challenges faced by the company in sourcing garment materials from foreign suppliers and to identify effective strategies to mitigate these issues Addressing these challenges is crucial for the company's growth and the professional development of its material buyers Additionally, the report leverages the commercial English knowledge acquired at the College of Statistics II, providing valuable insights for the purchasing team and other companies Ultimately, it seeks to minimize the risks associated with ordering foreign goods and support business development.
Systematize the theoretical and practical basis of the factors related to the quality of the purchase of raw materials overseas.
Analyze the advantages and disadvantages of working with foreign suppliers that directly affect the profitability and reputation of Buevie Company.
Proposing solutions to overcome difficulties and minimize risks.
Subject and scope of the study
Focus on research and specific description of the work of purchasing garment materials for companies and foreign suppliers.
Research on suppliers overseas such as China, India, Taiwan
Primary data collected through direct interviews with purchasing staffs at Buevie and Buevie's partner companies from December 1 to December 15,
2020 Secondary data collected for the last 2 years.
Methodology
This section of my internship report outlines the detailed research methodology employed to achieve the project's goals A variety of methods were utilized to ensure comprehensive results, and this paragraph will clarify the specific approaches taken throughout the project.
To achieve the required results to establish the objective two basic methods were used:
1 Quantitative Analysis: Set up questionnaire and interview 23 purchasers of Buevie co and another purchasing staffs in partner company, were conducted to explore the advantages and disadvantages in the process of purchasing garment materials from foreign suppliers
2 Observation: Observe the workflow of colleagues and collect documents related to the purchase of raw materials at the company.
Process of purchasing raw materials and finding suppliers overseas
2.4.1 Role of production purchaser in sourcing:
For fabric exporters, sourcing garments and trims is essential, as these raw materials must be outsourced The key to successful supply chain management lies in identifying the most cost-effective suppliers for materials, production, or finished products, all while maintaining the desired quality and service standards.
Purchasers play a crucial role in ensuring that fabrics not only align with garment designs and intended uses but are also delivered on time, as lead times can range from two weeks to nine months Effective planning is essential for sourcing both piece goods and trims—materials beyond the fabric necessary for garment production Once the fabric is received, the procurement of matching thread must commence promptly, ensuring it meets the buyer's specifications Timely ordering of these materials is vital to ensure they are ready by the time the fabric is cut for sewing.
The supply department is crucial for the successful execution and delivery of export orders, particularly in the fabric supply sector It is responsible for identifying the sources and logistics of acquiring fabrics within specified timeframes and budgets To effectively manage these tasks, a supply manager must possess comprehensive knowledge of various fabrics and decorative elements.
Sourcing aims to acquire the appropriate fabric and trims at the right location, on time, and at the best price As the purchaser plays a crucial role in the entire order processing, sourcing is an essential component of purchasing activities The purchaser's role in sourcing is vital for ensuring efficient and effective procurement.
Purchaser bares the responsibility of sourcing fabric and trims.
Purchaser coordinate with merchandise department for calculate fabric and trims consumption per garment.
The approvals related to fabric such as lab-dips, desk-loom, print-strike-off, dye-lot,thread run, needs to get from buyer within time frame.
2.4.2 The process of fabric/trims sourcing
Fabric sourcing is a dynamic process influenced by various factors, including fabric type, supplier costs, lead times, and buyer requirements In an export house, the typical fabric sourcing process involves evaluating these elements to ensure optimal selection and procurement.
2.4.3 The material and information flow
In the sourcing process, information flows from the buyer to either the buying house or garment manufacturer, which then relays this information to fabric and trim suppliers Based on this information, suppliers provide the necessary materials to the garment manufacturer In cases where the buyer has designated specific suppliers for fabrics and trims, they communicate directly with these suppliers, instructing the merchandiser to source materials according to the order requirements Consequently, all risks associated with fabrics and trims, including delays, variations, and quality checks, are transferred to the fabric and trim suppliers, leaving the buyer responsible for these risks.
2.4.4 Factors affecting sourcing of fabric and trims
Sourcing fabric and trims is a time-intensive process that involves multiple approvals, including desk loom, lab-dip, trim, artwork, and FPT approvals The lead time for fabric sourcing varies: yarn-dyed fabrics typically require about 45 days, piece-dyed fabrics about 30 days, and fiber-dyed fabrics approximately 55-60 working days Purchasers must choose fabric suppliers based on the type of fabric needed and the remaining time to fulfill export orders Additionally, if sourcing fabric from another country, transportation time must also be factored in.
Effective trim sourcing is crucial, as it typically takes around 30 days for trims to arrive in-house The delivery timeline can vary based on the type of trims and their procurement sources.
Logistics is one of the main factors which affects the fabric sourcing drastically There are several aspects those are
When ordering fabric or trims, purchasers must consider key factors such as transportation time, which is crucial for meeting lead times in procurement Inadequate infrastructure can cause delays in obtaining materials, while logistics costs can significantly impact the overall garment expenses Therefore, it is essential for purchasers to be knowledgeable about these logistics aspects before placing their orders.
The rising demand for affordable, high-quality fabrics and trims, along with the necessity to cut costs for improved operating profits, is prompting many companies to outsource manufacturing to overseas suppliers While this sourcing strategy can be beneficial, it often poses challenges when fabric and trim suppliers fail to meet quality standards, creating difficulties for apparel merchandisers in fulfilling export orders.
The consistent production of quality fabric and trims by sourcing partners relies on several key factors, including the skill and flexibility of the workforce to create a diverse range of materials Additionally, the technological advancements adopted by these partners play a crucial role Equally important is the clarity and accuracy of written communications and instructions provided by garment manufacturers and apparel purchasers.
Sourcing decisions in the garment industry are increasingly influenced by strategic partnerships with fabric and trims vendors, rather than solely on manufacturing costs Both garment exporters and buyers are forming relationships with these nominated vendors to enhance their sourcing strategies The overall sourcing cost is determined by several key factors.
When evaluating the costs of manufacturing fabric and trims, it's essential for manufacturers to consider the hidden expenses associated with offshore production By keeping fabric and garment manufacturing units in close proximity or under one roof, sourcing costs can be significantly reduced Additionally, delays in manufacturing can lead to increased freight charges, particularly when materials need to be expedited via air freight.
Minimum Order Quantity (MOQ) is a crucial factor influencing fabric and trim sourcing, as it directly impacts production costs Suppliers set specific MOQs to ensure economical production; orders below this threshold typically incur higher costs Consequently, garment exporters must adhere to MOQs to maintain cost-effective production throughout the supply chain.
In the garment industry, suppliers are designated by export houses or buyers for fabric and trim production While some export houses have in-house fabric production, it is becoming more common to source these materials externally due to manufacturing limitations This approach allows garment exporters to transfer risk and focus solely on garment production There are two primary types of suppliers involved in this process.
Researched sample
For this research project, a questionnaire was developed to interview three purchasing staff members from Buevie Co and twenty purchasing staff members from partner companies, including Saitex and Fashion Garment Co All participants have over one year of experience in directly purchasing goods for their respective companies The key data collected is specifically tailored for this study.
During the 15-day interview period, I conducted interviews with 2 to 3 purchasers in my company within the first 5 days My observations revealed that the purchasing staff engages in over 20 transactions daily through phone and email with overseas suppliers.
We initiate our research by interviewing our internal colleagues responsible for material procurement, followed by discussions with purchasing staff from partner companies, specifically 10 purchasers from Saitex Co and 10 from Fashion Garment Co This process is facilitated through direct interactions during my visits to these companies and by distributing survey questions via email.
Data Analysis
Data analysis involves the systematic application of measurable and logical methods to describe, consolidate, summarize, and evaluate information, making it a crucial component of research papers In my study, I collected both quantitative and qualitative data using notebooks and Google Forms to create questionnaires I organized and analyzed the data with Microsoft Excel, which was well-suited for my descriptive research approach.
Findings and Impact Analysis
This section discusses the findings from primary research and their relevance to the research objectives Data collected from various respondents were analyzed using Microsoft Excel to perform a percentage analysis, highlighting the challenges encountered in sourcing garment materials from foreign suppliers The results indicate a consensus among purchasing staff regarding the difficulties of collaborating with foreign suppliers, while also acknowledging the advantages of acquiring foreign raw materials.
This section presents the data analysis through various graphical tools, such as pie charts and bar charts, to effectively showcase the findings of the research Below, the survey results and analysis are detailed, accompanied by graphical illustrations for clarity.
Figure: 3.1 3.2.1 Question 1 : The total number of questionnaires surveyed was 23 votes In the total of 23 purchasing staffs interviewed, the female purchaser group accounts for 87%, and the male purchaser accounts for 13%.
3.2.2 Question 2 : All purchasing staffs have over 1 year of experience In which, purchaser group have under 2 years' experience accounts for 13%, under 5 years’ experience accounts for 26%, under 10 years’ experience accounts for 39%, over 10 years’ experience accounts for 22%
Figure: 3.3 3.2.3 Question 3: Most of purchasers have worked with suppliers overseas. Figure illustrates shows the third question’s responses which is 96% on “Yes” and 4% on “ No”.
Ea sy a cc es sib ili ty
Ac ce ss to su pe rio r q ua lit y
Ch an ce to fo cu s o n bu sin es s’ co re p ro ce ss
Benefit of getting supplies overseas agree disagree
The survey results highlight the advantages of sourcing supplies overseas, with 100% of respondents agreeing that it leads to cost savings Additionally, 65% find overseas supplies to be easily accessible, while 90% acknowledge the benefit of accessing superior quality products Furthermore, 85% believe that this approach allows businesses to concentrate on their core processes.
Get difficulties when working with foreign suppliers yes no maybe
In addition to the benefits highlighted in the previous question, purchasing materials from overseas suppliers presents significant difficulties and risks According to the survey, 85% of respondents from the purchaser group reported experiencing these challenges, while 10% indicated they had not encountered such issues, and 5% were uncertain.
Get difficulties with language and culture differences
Figure: 3.6 3.2.6 Question 6: Almost purchaser get difficulties in language and culture In which 70% of the respondents responded “Yes”, 10% responded “No” and 20% responded “Maybe” towards this question.
Time problems yes no maybe
A significant challenge faced by purchasers when collaborating with overseas suppliers is the time problem, as illustrated in the chart According to the data, 50% of purchasers experience this issue, while 35% report that they do not encounter it, and 15% indicate that it occurs occasionally.
3.2.8 Question 8 : Some suppliers require payment before delivery, but there are risks of payment Besides the company can delay the payments Because they do not have enough financial resources to settle payment for all suppliers in time Thus almost purchaser said “Yes” with payment problem, accounts for 70% and 30% said
“No” with this problem. wechat Line Whatsapp Kakaotalk
Social applications are used when contact with suppliers
The ninth question explored the preferred social applications used by suppliers to communicate with customers According to the chart, WeChat is the most popular, utilized by 45% of suppliers, followed by Line at 25%, WhatsApp at 20%, and Kakaotalk at 10%.
Get difficulties in working with social applications and ordering through the software on the supplier's website
In a recent survey regarding the challenges of contacting suppliers through social applications and ordering via their websites, 60% of respondents indicated they faced difficulties, while 25% reported no issues, and 15% were uncertain.
Get problem with product quality
Question 11 highlights a prevalent issue faced by businesses, where 80% of respondents report receiving poor quality merchandise that does not match the provided product descriptions, particularly when sourcing foreign materials In contrast, only 5% disagree with this sentiment, while 15% remain uncertain.
Selecting supplier is one of the most important decision in the purchasing process
Selecting a supplier is a critical decision in the purchasing process, as illustrated by the chart in Figure 3.12 The survey results reveal that 45% of respondents strongly agree with the importance of this decision, while 50% agree, and only 5% disagree.
Shipping goods from abroad presents various unforeseen risks that can lead to complications between the factory and the destination An illustrative chart indicates that 90% of purchasers acknowledge this issue, while only 5% disagree and another 5% remain uncertain.
Delay in the delivery will effects manufacturing plan
Delay in delivery is a significant issue that can lead to postponed orders, negatively impacting customer satisfaction and the company's reputation According to the chart, 45% of respondents strongly agree with this concern, while 35% agree, 5% disagree, and 15% are uncertain.
Compliance issues yes no maybe
Supplier non-compliance with social responsibility, quality, environmental, and safety standards can significantly harm a company's relationships with its customers A purchaser with 15 years of experience highlighted this issue, revealing that 60% of purchasers encounter these challenges, while 25% reported no issues and 15% were uncertain This data underscores the importance of maintaining compliance to foster positive customer relationships.
Purchasing raw materials and engaging with suppliers is a challenging yet rewarding role that enhances experience and communication skills In a recent survey, 65% of the purchasing team expressed satisfaction with their work, while 35% indicated they were not satisfied but still had a passion for their job.
Benefits of Getting Supplies Overseas
By sourcing supplies overseas, companies can significantly lower production and labor costs, potentially saving between 40% to 70% compared to domestic prices In fact, some businesses have reported savings of at least $12 million solely from reduced labor expenses.
(According to Ms Lien - a purchaser with 15 years of experience of Bultel Internation Vietnam co, ltd ).
The company gain great accessibility to skills and resources that are not available locally There are resources and new technology that are only available elsewhere.
In fact, there are millions of sources that are available There are several companies who choose to source overseas because local suppliers lack the capacity to meet their demands.
Benefit of getting supplies Overseas
Chance to focus on business’ core process
Access to superior quality Easy accessibility
Many companies take pride in delivering high-quality products globally, with some international suppliers even outperforming domestic options Additionally, certain manufacturers are willing to customize existing products to meet their clients' specific preferences.
4.1.4 Chance to focus on business’ core process
Importing supplies from overseas can significantly streamline operations for businesses, allowing them to dedicate more time to their core processes and enhance overall efficiency By leveraging this approach, companies can better serve their clients and maximize their competitive advantage.
Difficulties and risks in buying materials from suppliers overseas
In addition to the above benefits, there are also difficulties and risks in buying materials from suppliers overseas, and the survey also analyzed the following difficulties:
4.2.1 Difficulties in language and culture:
Purchasing materials from international suppliers who speak different languages and come from diverse cultures can create significant challenges for buyers This often leads to difficulties in fully understanding the supplier's products and overall situation, resulting in ineffective communication.
Besides, suppliers may not be fluent in your language, and they may not be comfortable asking for explanations multiple times.
Ms Lan, a purchaser at Bultel International Co., Ltd, encountered a common issue during a fabric purchase from a supplier in China, where she expressed concerns about inconsistent color quality in certain sections of the fabric roll However, the supplier struggled to comprehend her complaint.
Ms Lan clarified that the fabric's shading was not due to improper chemical washing by the manufacturer After multiple explanations and providing a sample for inspection, she successfully convinced them of the fabric's quality.
Some suppliers mandate upfront payment prior to delivery, which carries risks such as receiving defective products or incomplete shipments Furthermore, payments should align with contractual terms and adhere to the policies of the respective country.
Companies may occasionally experience delays in payments to suppliers, even when payment terms specify 30 or 60 days after receipt of goods This can occur due to insufficient financial resources, preventing timely settlements for all outstanding invoices.
In September 2020, Bultel Company faced a challenge with an advance payment requirement from a supplier in Taiwan, as stipulated in their sales contract Although Bultel complied with the request and settled the payment prior to delivery, they ultimately received a short shipment, resulting in an insufficient quantity of goods to fulfill their orders.
In late 2020, Ms Thao, a purchaser at Bultel Company, persistently reached out to the supplier to request the return of the outstanding payment, which was finally refunded by the end of the year.
Choosing the right supplier is crucial in the purchasing process, especially for products that require long-term maintenance and service, such as investment goods Neglecting to verify a supplier's financial references can lead to significant issues, including unexpected bankruptcies, failure to meet quality standards, and reluctance to honor warranty commitments.
If you rely solely on overseas suppliers to determine that quality standards have been met, you won't know about any problems until after orders arrive.
Poor product quality can lead to the company receiving substandard items, despite all suppliers being required to provide images before shipping Local suppliers find it easier to return goods, while foreign suppliers face complications due to the geographical distance involved in returning products.
The company ordered metal buttons from a supplier in India, and while the initial samples were satisfactory, the received goods exhibited quality issues, as the buttons became misshapen after being attached to trousers Consequently, the company lodged a complaint with the supplier and urgently sought alternative buttons to meet their delivery deadline.
Shipping issues can arise between factory departure and destination arrival, including late deliveries, incomplete shipments, damaged products, and unreadable labels These problems often stem from unclear specifications or poor supplier selection Additionally, the lack of systematic evaluation of suppliers can lead to persistent delivery issues Delays can also be caused by external factors such as vessel delays, port congestion, natural disasters, epidemics, and political instability.
Delays in delivery significantly impact the manufacturing plan, leading to a postponement of the entire production process This disruption not only affects customer orders but also diminishes the company's reputation.
For example: On October 2020, the company exported zippers from supplier in Japan.
During a super typhoon in Japan, the government mandated the suspension of all flights and ships to ensure safety, resulting in delays for zipper shipments Consequently, the company faced challenges in receiving its shipment on time.
4.2.5 Difficulties in working with social applications and ordering through the software on the supplier's website :
Using messaging apps like Kakaotalk, WeChat, Line, or WhatsApp for supplier communication can lead to the loss of important information, making it difficult to retrieve critical details later Additionally, conversations conducted through these platforms often lack formal confirmation, increasing the risk of misunderstandings.
Ordering through the software on the supplier's website sometimes have a network connection problem or request buyers must be have a separate account which are created by suppliers.
Ms Lan, a purchaser at Buevie Co., frequently communicates with her suppliers through WeChat During one negotiation for fabric pricing with a supplier in China, she successfully secured a discount However, the agreement was not confirmed via email Consequently, when the supplier delivered the goods, the invoice reflected the original price instead of the negotiated discount.
THE SIGNIFICANCE OF THE RESEARCH RESULTS
Achieving positive results is crucial for business growth and effectively addressing challenges when collaborating with international suppliers Careful selection of partners is essential for success Additionally, this research aids individuals in identifying job-related issues and allows for targeted improvements By navigating the complexities of working with foreign suppliers, one gains valuable experience and fosters stronger relationships with partners.
SOLUTIONS TO OVERCOME THE DIFFICULTIES
From analyzing the difficulties found in Chapter 4, I have continued to research and offer solutions to overcome those difficulties in the following specific ways:
5.1.1 For difficulties in language and culture:
To prevent misunderstandings, it is essential to follow up discussions with written confirmation of agreements Utilizing templates for certain communications ensures consistent presentation of information Additionally, having important documents professionally translated and providing suppliers with both the original and the translated versions is crucial for clarity.
5.1.2 For difficulties in the payment:
Carefully read the terms of the contract such as the case of payment before delivery, requiring the supplier to ensure quality of goods, delivery of sufficient quantity
In addition, the company should have plan to prepare an amount for payment on time.
To ensure high-quality goods, it is essential to implement quality inspections prior to packaging leaving the country of origin Additionally, training suppliers on your specific quality standards and methodologies, while holding them accountable for adherence, can significantly enhance product quality.
Ensure your supplier has a contingency plan for potential loss, delay, or damage, and that all parties clearly understand the Incoterms governing their responsibilities Partnering with a reliable logistics provider that offers diverse service options is essential Additionally, obtaining security certifications from customs authorities at both the origin and destination can minimize the risk of lengthy cargo inspections, barring unforeseen events like natural disasters, epidemics, or political issues.
5.1.5 For difficulties in working with social applications and ordering through the software on the supplier's website :
Summarize main points of communication on social applications such as wechat, line… and rewrite the information by email and send to customer or supplier to confirm again.
Order off-peak if you have problems many times when ordering through the software on the supplier's website.
To enhance communication with suppliers, consider appointing an in-country representative who can proactively address potential questions and ensure that all essential details are included from the outset.
Ensure that suppliers are fully aware of your standards and expectations, allowing them a reasonable timeframe to achieve compliance Conduct regular audits of key suppliers, and consider employing a neutral auditor to confirm adherence to proper practices when necessary.
Understanding lead times for finished products, critical components, and raw materials is essential for anticipating and preventing costly delays To mitigate material shortages, purchasers often pre-buy packaging that includes raw materials with extended lead times Additionally, exploring alternatives such as paying for overtime and collaborating with backup suppliers can help alleviate potential bottlenecks in the supply chain.
RECOMMENDATION
We can see that there are several difficulties and barriers when working with suppliers overseas.
All of the difficulties and barriers increase expense or add risk or both Therefore, many corporations are attempting global sourcing, they have found fewer advantages than anticipated.
Inefficient global sourcing can severely hinder a company's ability to expand into new markets, as a lack of a local supply base may lead to business failures However, companies that invest in developing the necessary skills for effective global sourcing can thrive, though this requires a comprehensive approach across all industries Disruptions are inevitable in any supply chain, making meticulous planning essential When sourcing globally, businesses must carefully evaluate what to source and what to retain, as solely focusing on cost advantages can lead to significant challenges Global sourcing should be an integral part of a firm's proactive strategy rather than a reactive measure To minimize errors during the implementation of new supply chain activities, companies should consider potential disruptions, ensuring flexibility in supplier payments, having backup plans for just-in-time deliveries, maintaining a well-managed inventory system, providing excellent training to uphold quality, and committing to continuous improvements to sustain a competitive edge.
LIMITATIONS
During working period, so many obstacles came in Some of the limitations in making
In collecting primary data, it is really hard to get correct information from people as they might not feel comfortable or provide their false feeling.
The research requires huge amount of time, so time limit is another crucial limitation of this study.
Due to not fully understanding this new job, it is not possible to analyze more carefully the issues raise in the report.
The work is too busy and the pressure also affects the research process.
Due to confidentiality clauses within the organization, it is not possible to gather some more information that could make the report more detailed.
CONCLUSION
The growing adoption of sourcing practices is transforming product development, manufacturing, and distribution, enhancing industry efficiency to meet customer demands within specified timeframes and competitive costs Sourcing strategies for raw materials in garment manufacturing hinge on factors such as lead time, cost, and quality, while also being significantly influenced by international tariffs and trade laws Additionally, sourcing decisions are shaped by domestic market conditions, cost advantages, the international market landscape, bilateral relations, and the political stability of the countries involved.
This research significantly enhanced my understanding of the benefits and challenges of collaborating with foreign suppliers By analyzing these factors, I was able to implement strategies that not only improved my work efficiency but also contributed to the overall growth of the company.
I am applying the knowledge gained from my business English major at the College of Statistics II, and I plan to delve deeper into this field as I continue my work with the company This ongoing research enhances my connection to my role and increases my job satisfaction I extend my gratitude to the dedicated teachers at the College of Statistics II for equipping me with specialized knowledge and providing opportunities for research Additionally, I appreciate the management board of Bultel International Co., LTD for facilitating my position, and I especially thank my direct manager, Ms Nong Thi Thanh Thao, for her enthusiastic and patient guidance in purchasing materials for the company.
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KẾ HOẠCH THỰC HIỆN BÁO CÁO THỰC TẬP TỐT NGHIỆP
Chuyên ngành: Phiên dịch Tiếng Anh thương mại Địa điểm thực tập: Công ty TNHH Bultel International Việt Nam
Học lý luận gắn liền với thực tiễn giúp sinh viên làm quen và nâng cao kỹ năng thực tế, đồng thời phát triển năng lực chuyên môn phù hợp với chuyên ngành đào tạo của họ.
Giúp sinh viên củng cố và hệ thống hóa kiến thức cơ bản cùng kiến thức chuyên môn đã học, từ đó áp dụng vào thực tế để giải quyết các vấn đề liên quan đến chuyên ngành đào tạo.
Giúp sinh viên phát triển kỹ năng và kiến thức nghề nghiệp, đồng thời hình thành phẩm chất trí tuệ và phương pháp tiếp cận hiệu quả để giải quyết các vấn đề chuyên môn mà thực tiễn yêu cầu.
- Tạo cơ hội cho sinh viên phát hiện các kiến thức còn thiếu để có kế hoạch bổ sung, hoàn thiện.
- Kết thúc thực tập phải hoàn thành báo cáo thực tập và chuyên đề tốt nghiệp.
- Nắm vững và củng cố lại những kiến thức đã học, vận dụng vào thực tế, trau dồi kỹ năng nghiệp vụ chuyên môn
II NỘI DUNG VÀ PHƯƠNG PHÁP THỰC TẬP
Thực tập tốt nghiệp được chia thành hai giai đoạn.
Giai đoạn 1: Thực tập tổng hợp
Tìm hiểu và nắm bắt tình hình hoạt động tại đơn vị thực tập là rất quan trọng, giúp sinh viên học hỏi kinh nghiệm quý báu và thực hành công tác thống kê liên quan đến chuyên đề của mình.
Lựa chọn đề tài nghiên cứu và xây dựng đề cương sơ bộ là bước quan trọng trong quá trình thực hiện chuyên đề tốt nghiệp Việc báo cáo cho giảng viên hướng dẫn giúp xác định rõ ràng đề tài nghiên cứu, từ đó đảm bảo chất lượng và tính khả thi của chuyên đề.
- Kết thúc giai đoạn thực tập, tổng hợp và viết báo cáo thực tập, báo cáo cho giáo viên hướng dẫn để hoàn chỉnh báo cáo tốt nghiệp.
III QUY TRÌNH THỜI GIAN THỰC TẬP
STT Nội dung thực hiện Thời gian thực hiện
Kết quả đạt được Ghi chú
1 Tìm hiểu quá trình hình thành, phát triển và quá trình hoạt động của công ty.
Tìm hiểu tình hình biên, phiên dịch tại công ty.
Lựa chọn chủ đề để làm báo cáo thực tập
-Hiểu biết về công ty và công tác biên, phiên dịch tại công ty
Quy trình thu mua nguyên liệu may mặc cho công ty từ các nhà cung cấp nước ngoài mang lại nhiều thuận lợi như tiếp cận nguồn nguyên liệu chất lượng cao và giá cả cạnh tranh Tuy nhiên, cũng gặp phải không ít khó khăn, bao gồm rào cản về ngôn ngữ, khác biệt văn hóa và thời gian giao hàng kéo dài Để tối ưu hóa quy trình này, công ty cần xây dựng mối quan hệ chặt chẽ với các nhà cung cấp, đồng thời áp dụng các công nghệ hiện đại trong quản lý chuỗi cung ứng.
Nhờ tiếp xúc trực tiếp với công việc thu mua nguyên liệu cho công ty
2 Lập kế hoạch thực tập
Viết đề cương báo cáo
-Xác định rõ các nhiệm vụ, công việc chính phải hoàn thành trong quá trình thực tập, thực tế và phân bố thời gian hợp lý
-Xác định được các nội dung chính sẽ trình bày trong báo cáo thực tập
Thực hành thu thập dữ liệu và tiến hành khảo sát với các đồng nghiệp làm việc trong lĩnh vực thu mua hàng hóa tại công ty và các đối tác là rất quan trọng Việc này giúp nắm bắt thông tin chính xác, cải thiện quy trình làm việc và tăng cường mối quan hệ hợp tác Bằng cách lắng nghe ý kiến từ những người cùng ngành, chúng ta có thể đưa ra những quyết định đúng đắn hơn trong công tác thu mua.
-Tiếp xúc và học hỏi được kinh nghiệm từ những bạn đồng nghiệp
-Tìm hiểu được những thuận lợi và khó khăn khi làm việc với các nhà cung cấp nước ngoài
4 Tiến hành phân tích các dữ liệu đã thu thập được
Tìm ra phương pháp để khắc phục những khó khăn.
Tổng kết và tiến hành viết báo cáo.
Nộp báo cáo thực tập thực cho khoa ngoại ngữ
-Hoàn thành báo cáo thực hành nghề nghiệp Nắm vững kiến thức hơn và trau dồi thêm kinh nghiệm thực tiễn
Gửi lời cảm ơn đến cơ sở làm việc
Xác nhận của giáo viên hướng dẫn Người viết kế hoạch
(ký, ghi rõ họ tên) (ký, ghi rõ họ tên)
Chuyên ngành Phiên Dịch Tiếng Anh Thương Mại, sinh viên thực tập tại Công ty TNHH Bultel International, địa chỉ đường Đồng Khởi, phường Tân Hiệp, tp Biên Hòa, Đồng Nai.
STT Ngày tháng năm Mô tả nội dung thực tập Nhận xét của
1 23- 24/11/2021 Chọn chủ đề nghiên cứu và lập kế hoạch thực tập
2 26/11/2020 Viết đề cương báo cáo thực tập
Thu thập các dữ liệu và chuẩn bị những câu hỏi khảo sát về đề tài đã chọn
Vào ngày 15/12/2020, một cuộc khảo sát nhỏ đã được tiến hành tại công ty TNHH Bultel International Việt Nam, nhằm thu thập ý kiến của các đồng nghiệp về lĩnh vực thu mua nguyên liệu từ các nhà cung cấp nước ngoài Bảng câu hỏi khảo sát đã được gửi đến 3 nhân viên thu mua của công ty và 20 nhân viên khác từ công ty đối tác Saitex và Fashion.
Đặt hàng qua email mang lại nhiều thuận lợi và khó khăn khi mua sắm hàng hóa từ nước ngoài Việc thu thập và phân tích dữ liệu là cần thiết để đưa ra quyết định chính xác Đồng thời, cần hoàn thành các nhiệm vụ tại công ty như đặt mua nguyên phụ liệu, soạn thảo và biên dịch hợp đồng kinh tế, cũng như theo dõi đơn hàng đã đặt.
Làm việc trực tiếp với các nhà cung cấp nguyên vật liệu và tham gia các cuộc họp tìm kiếm nhà cung cấp mới là rất quan trọng Việc thu thập và phân tích dữ liệu từ cuộc khảo sát về những thuận lợi và khó khăn trong quy trình thu mua nguyên liệu may mặc tại công ty với các nhà cung cấp nước ngoài sẽ giúp cải thiện quy trình này.
Tìm ra phương pháp để khắc phục và giải quyết những khó khăn Tổng kết lại và tiến hành viết báo cáo
7 22/01/2021 Nộp bản mềm của bài báo cáo cho thầy Nguyễn Thế Tuyên để thầy duyệt trước khi in bản
